Director of Operations and Development Job Description – West Coast Book Prize Society
The Director of Operations and Development is the Society’s senior manager and reports directly to the board of directors. The Director of Operations and Development is responsible for overseeing the administration, production and publicity of the Society’s awards and related programs, and for managing the Society’s budget and strategic plan. Key duties include gala event planning and production, fundraising development and deployment, budgeting, general marketing, hiring and monitoring support personnel, and community outreach. The Director of Operations and Development also fosters healthy relationships with publishers, schools, libraries, public and private donors, sponsors, and other stakeholders in the community.
DUTIES AND RESPONSIBILITIES
Award Administration
- Oversees the collection and processing of entries for the prizes
- Coordinates and administers the judging process
- Oversees, organizes and produces public award events, in particular the annual soirée and awards gala
- Supports the Director of Programming and Communications in the planning, production, and delivery of annual programming, including the author tour, podcast, monthly online presentations, and collaborative projects with partner organizations
- Hires and supervises support and contract staff as needed to fulfill the duties of the Society
- Oversees and updates the BC and Yukon Book Prizes website
Publicity/Marketing
- Develops and executes a marketing plan and timeline
- With the Director of Programming and Communications, oversees the design, production and distribution of marketing material, including email campaigns, social media messaging, print ads, giveaways, gala program, posters, bookmarks, brochure and other materials
- Develops marketing partnerships within the community, including with media, publishers and other book- and publishing-related organizations
- Oversees media relations for the Society’s activities including press releases
- Develops and coordinates community outreach, and acts as the Society’s liaison in the community
Financial Performance and Viability
- Develops the Society’s proposed annual budget
- Provides basic bookkeeping duties for the Society
- Manages the budget responsibly by operating within the approved budget, ensuring efficient use of resources, and attempting to maintain the Society in a positive financial position
- Prepares regular financial statements that accurately reflect the Society’s financial condition, and liaises with the Society’s accountants for preparation of year-end financial statements.
- Administers tax, insurance and other key governance items
- Ensures timely filing to meet tax and compliance deadlines
- Prepares grants and funding proposals to various funding bodies, and prepares and submits all related reports
- Oversees and administers other fundraising efforts, and seeks opportunities for new fundraising campaigns and events
- Develops and services sponsorships for the various prizes
- Oversees and administers the Adopt-a-Library donor program
Board Governance
- Works collaboratively with the board to fulfill the Society’s mission and vision
- Communicates effectively with the board and provides, in a timely and accurate way, all information the board needs to function properly and make informed decisions
- Attends all board and subcommittee meetings, and prepares and presents a staff report at each meeting
- Provides a final report on program activities at the end of each fiscal year
QUALIFICATIONS AND EXPERIENCE
- College, university or professional certificate completion preferred
- Related experience in non-profit arts management and marketing
- Enthusiasm for and familiarity with the world of books and book publishing in BC
- Experience with fundraising and substantial knowledge of funding sources
COMPETENCIES AND SKILLS
- Strong leadership experience and exceptional administrative and organizational skills
- Able to work well both collaboratively and independently, with the flexibility to manage multiple competing priorities while meeting strict deadlines
- Solid budget management skills, including budget preparation, analysis, decision-making and reporting
- Basic bookkeeping skills and familiarity with QuickBooks Online
- Strategic and creative thinking abilities in order to work with the Board to meet strategic outcomes
- Outstanding communication skills, including excellent oral, written and reporting skills, with the ability to act as an ambassador representing the Society
- Experience planning and administering major events
- General marketing and social media skills
- Strong computer skills, including proficiency in Google Workspace; WordPress skills a strong asset
- Position requires lifting heavy boxes (30lbs+)
- Genuine interest in supporting, recognizing and promoting the writing and publishing industry and the book community of British Columbia and Yukon
The Director of Operations and Development contract is based on approximately 1,456 hours per year. Hours will fluctuate through the year based on programming. Renumeration: $50,000 annually.
To apply, please send a cover letter and resume to info@bcyukonbookprizes.com.